Free Small Business Profit and Loss Calculator

A profit and loss statement (P&L) answers one question: after everything it cost, did the business make money? Enter your numbers for a month, a quarter or a year below to see gross profit, net profit and both margins.

It runs in your browser. Nothing you type is saved or sent anywhere. The numbers filled in below are a made-up example; change them to yours.

Period: One monthOne quarterOne year

Money in

Sales, $: Other business income, $: Refunds and discounts, $:

Cost of goods sold (materials, stock, packaging for what you sold), $:

Operating expenses

platform and payment fees software and subscriptions advertising office supplies phone and internet (business part) travel other

Work out my profit

How the math works

• Revenue = sales + other business income − refunds and discounts.
• Gross profit = revenue − cost of goods sold. Gross margin = gross profit ÷ revenue.
• Net profit = gross profit − operating expenses. Net margin = net profit ÷ revenue.
• Yearly pace = net profit × 12 for a month, or × 4 for a quarter.

Example (made up): $4,000 in sales plus $200 other income minus $100 in refunds is $4,100 of revenue. Take off $900 cost of goods for $3,200 gross profit (78.0%). After $640 of operating expenses, net profit is $2,560 (62.4%), a pace of $30,720 a year.

Net profit here is before income and self-employment tax. This is general information, not tax or accounting advice.

Get a P&L every month without the math

The Small Business Bookkeeping Spreadsheet ($12) is for freelancers, side hustles and small service businesses: log each sale or expense once and your profit and loss, dashboard and deductible-expense summary fill in. Room for 1,500 entries, Excel and Google Sheets. Record-keeping only, not tax advice.

Get the spreadsheet on Gumroad – $12

This template is also in the Self-Employed & Small Business Bundle (what's inside): all 9 business tools for $29 (about $80 if bought one by one).

We make this template, so take that into account. The calculator above is free to use either way.

Related free guides

• Simple Profit and Loss Statement for a Small Business
• How to Track Reseller Profit (Including Fees and Shipping)
• Etsy Fees Explained: How to Calculate Profit per Sale
• Is Your Side Hustle Worth It? Work Out Profit per Hour

More free tools: all calculators.

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